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2026 Winter Legislative Meeting - Exhibitor and Sponsorships
February 01, 2026 - February 02, 2026
Dates
Sunday, February 01, 2026 - 2:30 PMMonday, February 02, 2026 - 5:30 PM
Early Registration Discount Deadline
Online Registration Deadline
Friday, January 23, 2026Location
Winter Legislative Meeting Exhibiting Details
February 1-2, 2026 | Marriott Albany
TENTATIVE AGENDA
COST
$1,000
If you are a NYCOM Network tier member, please refer to your NYCOM Network benefits.
DEADLINE
FRIDAY, JANUARY 16, 2026
BENEFITS
- An opportunity to partner with the New York State Conference of Mayors and Municipal Officials (NYCOM) and our member cities and villages.
- Exhibitor acknowledgment in the Conference Program featuring your company logo, category and contact information.
- Exhibit space includes a 6' skirted tabletop and two chairs. Displays larger than 6' will not be allowed in the exhibit area.
- All Royal and Golden NYCOM Network patrons and conference sponsors will receive a premium booth location.
- Two conference registrations for employees of your company which include attendance at the conference, all sessions, Sunday dinner, Monday Social Hour and all breaks.
- A $245 reduced registration fee per additional employee (beyond the two included registrations).
- Company recognition on conference signage.
- Networking coffee break opportunities in the exhibit area to communicate face-to-face with city and village decision-makers.
- A ribbon on your name badge identifying your participation level.
- Inclusion in the online product and services guide on the NYCOM website for one year.
- A list of all attendees and their contact information prior to the event.
* Exhibitors are welcome to host their own prize drawing at their exhibit booth but must be responsible for contacting the winner and distributing any winning gift(s).
HOURS*
Set-Up and Breakdown Hours
Set-Up: Sunday, February 1st after 2:30 p.m. All exhibits must be set up by 4:00 p.m.
Breakdown: Monday, February 2nd after 4:00 p.m. All exhibits must be removed by 5:30 p.m.
Exhibit Hours
Sunday, February 1st: 4:00 -8:00 p.m. | break: 4:30-5:00 p.m. | dinner: 6:00-8:00 p.m.
Monday, February 2nd: 8:00 a.m.-5:30 p.m. | breaks: 8:45-9:00 a.m.; 11:00-11:15 a.m.; 3:00-3:15 p.m. | social hour: 4:30-5:30 p.m.
*Exhibit hours and breaks are subject to change
BOOTH POLICY
Only one company per exhibit booth is allowed. Sharing of your exhibit space with a representative of another company is strictly prohibited, including consultants employed by another company. Sharing your exhibit space with another company will result in a second exhibit fee.
ELECTRICAL
If you require basic electrical service (standard 20amp outlet), it must be ordered during the registration process (for an additional cost).
CANCELLATION AND REFUND POLICY
All exhibitor and sponsorship payments must be received BY January 16, 2026, or your booth/sponsorship will be forfeited. For any cancellations after January 16th, your company will be charged a $250 processing fee. For cancellations after January 23, 2026, or no-shows, there will be NO refunds for your meals, exhibitor, sponsorship, or advertising registration.
TERMS AND CONDITIONS
By registering for the Winter Legislative Meeting Expo you are agreeing to the following Terms and Conditions.
MEALS
Sunday's dinner (up to two employees per booth) is included with your exhibitor fee. Breakfast is included with the hotel room rate. If your employees would like to participate in Tuesday's lunch, please purchase your meal package when registering.There will be a 15% surcharge for onsite meal purchases.
PROGRAM ADVERTISING
COST: $350 (full-color)
DEADLINE: FRIDAY, JANUARY 16, 2026
SIZE: 7.75" h X 4.25" w
FORMAT: High-resolution JPEG or PDF accepted
ARTWORK: Email advertisements to Nicole Ognan at nicole@nycom.org
For questions about sponsorships, exhibiting or conference advertising, please contact Nicole Ognan of the NYCOM staff.