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Winter Legislative Meeting - Exhibitor and Sponsorship

February 02, 2025 - February 03, 2025


Dates

Sunday, February 02, 2025 - 3:30 PM
Monday, February 03, 2025 - 4:00 PM

Early Registration Discount Deadline

Thursday, January 23, 2025

Online Registration Deadline

Thursday, January 23, 2025

Location

Winter Legislative Meeting - Exhibitor and Sponsorship Event Image

Winter Legislative Meeting Exhibiting
February 2-4, 2025 | Marriott Albany
TENTATIVE AGENDA
 

If you're interested in exhibiting and would like to join the wait-list, please contact Nicole at Nicole@nycom.org. 

COST
$1,000
If you are a NYCOM Network tier member, please refer to your NYCOM Network benefits.

DEADLINE
MONDAY, JANUARY 20, 2025

BENEFITS

  • An opportunity to partner with the New York State Conference of Mayors and Municipal Officials (NYCOM) and our member cities and villages.
  • Exhibitor acknowledgment in the Conference Program featuring your company logo, category and contact information.
  • The exhibit space includes a 6' skirted tabletop and two chairs. Displays larger than 6' will not be allowed in the exhibit area.
  • All Royal, Golden and Ruby NYCOM Network patrons and conference sponsors will receive a premium booth location.
  • Two conference registrations for employees of your company which include attendance at the conference, all sessions, Sunday reception-style dinner, Monday networking reception and breaks.
  • A $200 reduced registration fee (meals not included) per additional employee (beyond the two complimentary registrations).
  • Company recognition on conference signage.
  • Networking coffee break opportunities in the exhibit area to communicate face-to-face with city and village decision-makers.
  • A ribbon on your name badge identifying your participation level.
  • Inclusion in the online product and services guide on the NYCOM website for one year.
  • A listing of all attendees and their contact information prior to the event.

    * Exhibitors are welcome to host their own prize drawing at their exhibit booth but must be responsible for contacting the winner and distributing any winning gift(s).

HOURS
Set-Up and Breakdown Hours
Set-Up: Sunday, February 2nd after 2:00 p.m. All exhibits must be set up by 3:30 p.m.
Breakdown: Monday, February 3rd after 4:00 p.m. (All exhibits must be removed by 5:00 p.m.)

Exhibit Hours*
Sunday, February 2nd: 3:30 p.m.-8:00 p.m. | break: 4:30-5:00 p.m. | reception-style dinner 6:00-8:00 p.m.
Monday, February 3rd: 8:00 a.m.-4:00 p.m. | breaks: 9:30-9:45 a.m.; 11:00-11:15 a.m.; 3:00-3:15 p.m. 

*Exhibit hours and breaks are subject to change

BOOTH POLICY
Only one company per exhibit booth is allowed. Sharing of your exhibit space with a representative of another company is strictly prohibited, including consultants employed by another company. Sharing your exhibit space with another company will result in a second exhibit fee.

ELECTRICAL
If you require basic electrical service (standard 20amp outlet), it must be ordered during the registration process (for an additional cost).

CANCELLATION AND REFUND POLICY
All exhibitor and sponsorship payments must be received BY January 20, 2025, or your booth/sponsorship will be forfeited. For any cancellations after January 20th, your company will be charged a $250 processing fee. For cancellations after January 24, 2025 or no-shows, there will be NO refunds for your meals, exhibitor, sponsorship, or advertising registration.

TERMS AND CONDITIONS
By registering for the Winter Legislative Meeting Expo you are agreeing to the following Terms and Conditions.

MEALS
Sunday's reception-style dinner (up to two employees per booth) is included with your exhibitor fee. If your employees would like to participate in additional conference meal functions, please purchase your meal package when registering. There will be a 15% surcharge for onsite meal purchases.

PROGRAM ADVERTISING
COST: $350 (full-color)
DEADLINE: MONDAY, JANUARY 20, 2025
SIZE: 7.75" h X 4.25" w
FORMAT: High-resolution JPEG or PDF accepted
ARTWORK: Email advertisements to Nicole Ognan at nicole@nycom.org

For questions about sponsorships, exhibiting or conference advertising, please contact Nicole Ognan of the NYCOM staff.

 

 


Exhibit Booth - 1 Representative
Early Standard Late
$1000.00
Exhibit Booth - 2 Total Reps
Early Standard Late
$1000.00
NYCOM Network Partner Golden - 1 Representative
Early Standard Late
$0.00
NYCOM Network Partner Golden - 2 Total Reps
Early Standard Late
$0.00
NYCOM Network Partner Golden - 3 Total Reps
Early Standard Late
$0.00
NYCOM Network Partner Golden - 4 Total Reps
Early Standard Late
$0.00
NYCOM Network Partner Royal - 1 Representative
Early Standard Late
$0.00
NYCOM Network Partner Royal - 2 Total Reps
Early Standard Late
$0.00
NYCOM Network Partner Royal - 3 Total Reps
Early Standard Late
$0.00
NYCOM Network Partner Royal - 4 Total Reps
Early Standard Late
$0.00
NYCOM Network Partner Ruby - 1 Representative
Early Standard Late
$750.00
NYCOM Network Partner Ruby - 2 Total Reps
Early Standard Late
$750.00
NYCOM Network Partner Ruby - 3 Total Reps
Early Standard Late
$750.00
NYCOM Network Partner Ruby - 4 Total Reps
Early Standard Late
$950.00
Sponsorship or Advertising - ONLY
Early Standard Late
$0.00
Sponsorships or Advertising - ONLY
Early Standard Late
$0.00
Hotel/Meal Package
  Sponsorship Deadline: January 10, 2025 Sold Out! 0 Slots Left
  Exhibiting and Advertising Deadline: January 20, 2025 Sold Out! 0 Slots Left
  Cancellation and Refund Policy Sold Out! 0 Slots Left
Primary Representative
Primary Representative
  Primary Registrant - Sunday Reception-Style Dinner Sold Out! 0 Slots Left
$0.00
Primary Representative
  Primary Registrant - Monday Breakfast Sold Out! 0 Slots Left
$0.00
  Primary Registrant - Monday Breakfast Sold Out! 0 Slots Left
$42.00
Primary Representative
  Primary Registrant - Monday Lunch Sold Out! 0 Slots Left
$0.00
  Primary Registrant - Monday Lunch Sold Out! 0 Slots Left
$58.00
Primary Representative
  Dietary Restrictions: Must be recieved by 1/17/2025 Sold Out! 0 Slots Left
  Primary Representative will NOT be participating in any meals. Sold Out! 0 Slots Left
Primary Representative
  There will be a 15% surcharge for onsite meal purchases. Sold Out! 0 Slots Left
First Additional Representative
First Additional Representative
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First Additional Representative
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$0.00
First Additional Representative
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$42.00
  First Additional Representative - Monday Breakfast Sold Out! 0 Slots Left
$0.00
First Additional Representative
  First Additional Representative - Monday Lunch Sold Out! 0 Slots Left
$58.00
  First Additional Representative - Monday Lunch Sold Out! 0 Slots Left
$0.00
First Additional Representative
  Dietary Restrictions: Must be recieved by 1/17/2025 Sold Out! 0 Slots Left
First Additional Representative
  First Additional Representative will NOT be participating in any meals. Sold Out! 0 Slots Left
Second Additional Representative
Second Additional Representative
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Second Additional Representative
  Second Additional Representative Email Sold Out! 0 Slots Left
Second Additional Representative
  Second Additional Representative - Sunday Reception-Style Dinner Sold Out! 0 Slots Left
$0.00
  Second Additional Representative - Sunday Reception-Style Dinner Sold Out! 0 Slots Left
$160.00
Second Additional Representative
  Second Additional Representative - Monday Breakfast Sold Out! 0 Slots Left
$42.00
  Second Additional Representative - Monday Lunch Sold Out! 0 Slots Left
$58.00
  Second Additional Representative - Monday Breakfast Sold Out! 0 Slots Left
$0.00
  Second Additional Representative - Monday Lunch Sold Out! 0 Slots Left
$0.00
Second Additional Representative
  Dietary Restrictions: Must be recieved by 1/17/2025 Sold Out! 0 Slots Left
Second Additional Representative
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Third Additional Representative
Third Additional Representative
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Third Additional Representative
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$0.00
  Third Additional Representative - Sunday Reception-Style Dinner Sold Out! 0 Slots Left
$160.00
Third Additional Representative
  Third Additional Representative - Monday Breakfast Sold Out! 0 Slots Left
$42.00
  Third Additional Representative - Monday Breakfast Sold Out! 0 Slots Left
$0.00
Third Additional Representative
  Third Additional Representative - Monday Lunch Sold Out! 0 Slots Left
$58.00
  Third Additional Representative - Monday Lunch Sold Out! 0 Slots Left
$0.00
Third Additional Representative
  Dietary Restrictions: Must be recieved by 1/17/2025 Sold Out! 0 Slots Left
  Third Additional Representative will NOT be participating in any meals. Sold Out! 0 Slots Left
Third Additional Representative
  Need more than four representatives? Contact Nicole Ognan at 518-463-1185 Sold Out! 0 Slots Left
Sponsorships
Sponsorships
  Sunday and Monday Coffee Station Sponsorship Sold Out! 0 Slots Left
Your company logo will be displayed on signage at the coffee station as well as printed on cups and napkins. (Coffee Station hours: 3:30 - 5:30 p.m. on Sunday and 8:00 a.m. - 3:00 p.m. on Monday). Your company will also receive recognition throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,000).
$3000.00
Sponsorships
  Monday Luncheon Sponsorship Sold Out! 0 Slots Left
Your company logo will be displayed on signage at the luncheon. Your company will also receive recognition throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,000).
$2000.00
Sponsorships
  Monday Reception Sponsorship Sold Out! 0 Slots Left
Your company logo will be displayed on cocktail napkins and signage at the reception. Your company will also receive recognition throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,000).
$1700.00
  Sweet Surprise Sponsorship Sold Out! 0 Slots Left
Your company logo will be displayed on local New York State Maple Syrup bottles that will be handed out at registration to every attendee. Your company will also receive recognition throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,000).
$1700.00
Sponsorships
  Conference Bags Sponsorship - SOLD Sold Out! 0 Slots Left
Attendees need a bag for all of their NYCOM materials. Your company logo will be exclusively imprinted on the reusable conference bags (color of your choice) that are distributed to each attendee. Your company will also receive recognition throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,000)
  Lanyard Sponsorship - SOLD Sold Out! 0 Slots Left
SOLD - Your company logo or company name will be exclusively imprinted on the conference lanyards that are distributed to each attendee. Your company will also receive recognition throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,000).
  Conference Pens Sponsorship - SOLD Sold Out! 0 Slots Left
SOLD - Your company logo or company name will be exclusively imprinted on the pens distributed to each attendee and you will receive recognition throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,000).
Company Information
Company Information
  The following information will appear in the conference program: Sold Out! 0 Slots Left
Company Information
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Program Advertisement
Program Advertisement
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$0.00
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$0.00
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$300.00
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$315.00
  Color Program Advertisement (Size: 4.25" w X 7.75" h) Sold Out! 0 Slots Left
$350.00
Program Advertisement
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Add-Ons
Add-Ons
  Electrical (standard 20 amp outlet) Sold Out! 0 Slots Left
$0.00
  Electrical (standard 20 amp outlet) Sold Out! 0 Slots Left
$30.00
Terms & Conditions
Terms & Conditions
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HOTEL DETAILS
May 28-30, 2025 | The Sagamore, Bolton Landing
TENTATIVE AGENDA


The Sagamore is the headquarters for the 2025 Annual Meeting. All sessions and meals will be held at The Sagamore.

ROOM RATES AND RESERVATIONS
Reservations must be received BY JANUARY 24, 2025, after which time the room block will be released and reservations will be accepted based on hotel availability. Please note that the room block CAN sell out prior to the cut-off date so REGISTER EARLY to ensure a room in the hotel.

MARRIOTT ALBANY ROOM RATES:
SINGLE: $157 per night /+ tax | SINGLE: REGISTER HERE
DOUBLE: $182 ($91.00 per person) per night/+ tax | DOUBLE: REGISTER HERE

MEALS ARE NOT INCLUDED IN YOUR HOTEL ROOM RATE. MEAL PACKAGES ARE PURCHASED DURING THE EXHIBITOR REGISTRATION PROCESS. 

BOOKING
To make a room reservation, use the respective link provided above OR you may call the Marriott Albany at (518) 458-8444 and refer to the 'NYCOM’ room block.  All hotel reservations must be accompanied by a one-night deposit or guaranteed by a major credit card.

CANCELLATIONS
Reservations may be canceled up to 48 hours prior to your arrival without penalty. Upon early departure, an Early Departure Charge of one night's room stay applies. Reservations may be canceled online using your reservation number or by phone at (518) 458-8444.

CHECK IN: 4:00 p.m. | CHECK OUT: 12:00 p.m.

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