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2025 Fall Training School - Exhibitor & Sponsorship Registration

September 15, 2025 - September 18, 2025


Featured Event

Dates

Monday, September 15, 2025 - 12:30 PM
Thursday, September 18, 2025 - 12:00 PM

Early Registration Discount Deadline

Sunday, September 06, 2026

Online Registration Deadline

Monday, September 15, 2025

Location

2025 Fall Training School - Exhibitor & Sponsorship Registration Event Image

Fall Training School Exhibiting
TENTATIVE AGENDA 

COST
$1,900
If you are a NYCOM Network tier member, please refer to your NYCOM Network benefits.

DEADLINE
FRIDAY, AUGUST 29, 2025

BENEFITS

  • An opportunity to partner with the New York State Conference of Mayors and Municipal Officials (NYCOM) and our member cities and villages.
  • Exhibitor acknowledgment in the Conference Program featuring your company logo, category and contact information.
  • Exhibit space that includes an exhibit booth (8'x6'), side draping, one skirted tabletop, two chairs and one wastebasket. Displays larger than 6' will not be allowed in the exhibit area.
  • All Royal and Golden NYCOM Network patrons and conference sponsors will receive a premium booth location.
  • Two conference registrations for employees of your company, which include attendance at the conference, all sessions, Wednesday's Bourbon Street vendor crawl and theme dinner, Thursday's cocktail reception, and all breaks.
  • A $200 reduced registration fee per additional employee (beyond the two included registrations).
  • Company recognition on conference signage.
  • Networking coffee break opportunities in the exhibit areas to communicate face-to-face with city and village decision-makers.
  • A ribbon on your name badge identifying your participation level.
  • Inclusion in the Best Booth Competition.
  • Inclusion in the online product and services guide on the NYCOM website for one year.
  • A list of all attendees and their contact information prior to the event.

BOURBON STREET VENDOR CRAWL
Step into the spirit of New Orleans as the exhibit hall located in the 1932 Jack Shea Arena (ice rink) transforms into the French Quarter for a one-hour vendor reception prior to Wednesday's theme dinner. Attendees will stroll from booth to booth and soak up the lively atmosphere with music, mingling, and a dash of Mardi Gras flair.  As an exhibitor, attendees will be making “stops” throughout the hall, and you will have the opportunity to either serve up a signature NOLA–themed sip or treat sample (drink and food samples MUST NOT exceed 2oz), hand out fun memorabilia or just bring the fun to your booth. In addition, attendees will be collecting stickers from your exhibit table to receive a drink on the house at Wednesday's theme dinner. 

BEST BOOTH COMPETITION
Each exhibitor may choose to participate in our first-ever BEST BOOTH COMPETITION. Booths will be scored and awarded in three categories: BEST DESIGN, MOST ENGAGING, and BEST USE OF THEME (NEW ORLEANS). The winners of the competition will be announced via the NYCOM Meeting App on Thursday morning. The three winners will be highlighted on NYCOM's social media pages and on the Bulletin Board in the Municipal Matters magazine, and will receive a banner advertisement in NYCOM's Municipal Minute newsletter.

Regulations: All exhibitors must adhere to booth designation size, no booth shall obstruct the view of adjacent booths, no strobe lights, music or loud noises allowed. Food or drink samples must be 2oz or less and must be individually wrapped before they are brought into exhibit areas. No permanent damage to the walls or floors like nails, tacks, tape, etc. Failure to abide by these regulations will disqualify participants from the booth competition and prohibited items must be removed. 

Exhibitors are welcome to host their own prize drawing at their exhibit booth but must be responsible for contacting the winner and distributing any winning gift(s).

PROGRAM ADVERTISING
COST: $400 (full-color)
DEADLINE: FRIDAY, AUGUST 29, 2025
SIZE: 7.75" h X 4.25" w
FORMAT: High-resolution JPEG or PDF accepted
ARTWORK: Email advertisements to Nicole Ognan at nicole@nycom.org

For questions about sponsorships, exhibiting or conference advertising, please contact Nicole Ognan of the NYCOM staff.

SET-UP AND BREAKDOWN EXHIBIT HOURS*

  • Set-Up: Monday, September 15th after 10:00 a.m. All exhibits must be set up by 12:30 p.m.
  • Breakdown: Thursday, September 18th after 12:00 p.m. (All exhibits must be removed by 2:30 p.m.)

EXHIBIT HOURS*

  • Monday, September 15th: 12:30 - 5:00 p.m. | break: 3:15 - 3:30 p.m. | Complimentary Hospitality: 5:00 - 6:45 p.m.
  • Tuesday, September 16th: 8:00 a.m. - 4:30 p.m. | breaks: 10:15 - 10:45 a.m.; 2:45 - 3:15 p.m. | Complimentary Hospitality: 4:30 - 6:30 p.m.
  • Wednesday, September 17th: 8:30 a.m. - 2:30 p.m. | break: 10:15 - 10:45 a.m. | Bourbon Street Vendor Crawl and Theme Dinner: 6:00-10:00 p.m.
  • Thursday, September 18th: 8:30 a.m. - 12:00 p.m. | break: 10:15 - 10:45 a.m.

*Exhibit hours and breaks are subject to change

Any additional exhibit requirements can be fulfilled by contacting Total Events, 4021 State Street, Schenectady, NY 12304; Ph: (518) 383-8602.

CANCELLATION AND REFUND POLICY
All exhibitor and sponsorship payments must be received BY AUGUST 29 2025, or your booth/sponsorship will be forfeited. For any cancellations after August 29th, your company will be charged a $250 processing fee. For cancellations after September 8, 2025 or no-shows, there will be NO refunds for your meals, exhibitor, sponsorship, or advertising registration.

MEALS
The NYCOM overnight room block at the two vendor host hotels includes breakfast only. Wednesday's theme dinner and Thursday's president's reception are included with your exhibitor registration fee (up to two per company).  Additional meals can be purchased online when you register. There will be a 15% surcharge for onsite meal purchases. 

BOOTH POLICY
Only one company per exhibit booth is allowed. Sharing of your exhibit space with a representative of another company is strictly prohibited, including consultants employed by another company. Sharing your exhibit space with another company will result in a second exhibit fee.

ELECTRICAL
If you require basic electrical service (standard 20amp outlet), it must be ordered during the registration process (for an additional cost).

TERMS AND CONDITIONS
By registering for the Fall Training School Expo you are agreeing to the following Terms and Conditions.

 

 

 


Exhibit Booth - 1 Representative
Early Standard Late
$1900.00
Exhibit Booth - 2 Total Reps
Early Standard Late
$1900.00
Exhibit Booth - 3 Total Reps
Early Standard Late
$2220.00
Exhibit Booth - 4 Total Reps
Early Standard Late
$2540.00
No Exhibit Booth - Sponsorship or Advertising ONLY
Early Standard Late
$0.00
No Exhibit Booth - Sponsorship or Advertising ONLY
Early Standard Late
$0.00
NYCOM Network Partner Golden - 1 Representative
Early Standard Late
$0.00
NYCOM Network Partner Golden - 2 Total Reps
Early Standard Late
$0.00
NYCOM Network Partner Golden - 3 Total Reps
Early Standard Late
$120.00
NYCOM Network Partner Golden - 4 Total Reps
Early Standard Late
$240.00
NYCOM Network Partner Ruby - 1 Representative
Early Standard Late
$1425.00
NYCOM Network Partner Ruby - 2 Total Reps
Early Standard Late
$1425.00
NYCOM Network Partner Ruby - 3 Total Reps
Early Standard Late
$1545.00
NYCOM Network Partner Ruby - 4 Total Reps
Early Standard Late
$1865.00
NYCOM Network Partner Silver - 1 Representative
Early Standard Late
$1710.00
NYCOM Network Partner Silver - 2 Total Reps
Early Standard Late
$1710.00
NYCOM Network Partner Silver - 3 Total Reps
Early Standard Late
$2030.00
NYCOM Network Partner Silver - 4 Total Reps
Early Standard Late
$2350.00
Waitlist
Early Standard Late
$0.00
Hotel/Meal Package
  EXHIBITOR REGISTRATION INCLUDES: Sold Out! 0 Slots Left
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  Exhibiting and Advertising Deadline: August 29, 2025 Sold Out! 0 Slots Left
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Primary Representative
Primary Representative
  Primary Representative - Full Meal Package Sold Out! 0 Slots Left
$290.00
Primary Representative
  Primary Representative - Lunch Package Sold Out! 0 Slots Left
$150.00
  Primary Representative - Full Meal Package Sold Out! 0 Slots Left
$0.00
Primary Representative
  Primary Representative - Monday Welcome Dinner Only Sold Out! 0 Slots Left
$65.00
Primary Representative
  Primary Representative - Thursday Banquet Dinner Only Sold Out! 0 Slots Left
$75.00
Primary Representative
  Dietary Restrictions: Must be received by 9/1/2025 Sold Out! 0 Slots Left
Primary Representative
  Primary Representative will NOT be participating in any meals (including the Wednesday Theme Dinner). Sold Out! 0 Slots Left
Primary Representative
  There will be a 15% surcharge for onsite meal purchases. Sold Out! 0 Slots Left
First Additional Representative
First Additional Representative
  First Additional Representative Full Name Sold Out! 0 Slots Left
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First Additional Representative
  First Additional Representative - Full Meal Package Sold Out! 0 Slots Left
$290.00
First Additional Representative
  First Additional Representative - Lunch Package Sold Out! 0 Slots Left
$150.00
  First Additional Representative - Full Meal Package Sold Out! 0 Slots Left
$0.00
First Additional Representative
  First Additional Representative - Monday Welcome Dinner Only Sold Out! 0 Slots Left
$65.00
First Additional Representative
  First Additional Representative - Thursday Banquet Dinner Only Sold Out! 0 Slots Left
$75.00
First Additional Representative
  Dietary Restrictions: Must be recieved by 9/1/2025 Sold Out! 0 Slots Left
First Additional Representative
  First Additional Representative will NOT be participating in any meals (including the Wednesday Theme Dinner). Sold Out! 0 Slots Left
Second Additional Representative
Second Additional Representative
  Second Additional Representative Full Name Sold Out! 0 Slots Left
Second Additional Representative
  Second Additional Representative Email Sold Out! 0 Slots Left
  Second Additional Representative - Full Meal Package Sold Out! 0 Slots Left
$290.00
Second Additional Representative
  Second Additional Representative - Lunch Package Sold Out! 0 Slots Left
$150.00
  Second Additional Representative - Full Meal Package Sold Out! 0 Slots Left
$0.00
Second Additional Representative
  Second Additional Representative - Monday Welcome Dinner Only Sold Out! 0 Slots Left
$65.00
Second Additional Representative
  Second Additional Representative - Thursday Banquet Dinner Only Sold Out! 0 Slots Left
$75.00
Second Additional Representative
  Dietary Restrictions: Must be recieved by 9/1/2025 Sold Out! 0 Slots Left
  Second Additional Representative will NOT be participating in any meals (including the Wednesday Theme Dinner). Sold Out! 0 Slots Left
Third Additional Representative
Third Additional Representative
  Third Additional Representative Full Name Sold Out! 0 Slots Left
  Third Additional Representative Email Sold Out! 0 Slots Left
Third Additional Representative
  Third Additional Representative - Full Meal Package Sold Out! 0 Slots Left
$290.00
Third Additional Representative
  Third Additional Representative - Lunch Package Sold Out! 0 Slots Left
$150.00
  Third Additional Representative - Monday Welcome Dinner Only Sold Out! 0 Slots Left
$65.00
  Third Additional Representative - Full Meal Package Sold Out! 0 Slots Left
$0.00
Third Additional Representative
  Third Additional Representative - Thursday Banquet Dinner Only Sold Out! 0 Slots Left
$75.00
Third Additional Representative
  Dietary Restrictions: Must be received by 9/1/2025 Sold Out! 0 Slots Left
  Third Additional Representative will NOT be participating in any meals (including the Wednesday Theme Dinner). Sold Out! 0 Slots Left
Third Additional Representative
  Need more than four representatives? Contact Nicole Ognan at 518-463-1185 Sold Out! 0 Slots Left
Sponsorships
Sponsorships
  Wednesday Bourbon Street Vendor Crawl Sold Out! 0 Slots Left
SOLD - Welcome to NOLA and take a stroll along Bourbon Street! Attendees will be heading to your booth during the Bourbon Street Vendor Crawl to collect their dinner drink tokens. Your two company representatives will not only join attendees but also help welcome them to the theme dinner. Lastly, your company will receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$2000.00
Sponsorships
  Coffee Break Sponsor - Monday and Tuesday Sold Out! 0 Slots Left
$2,000 - Take a Break! Your company's coffee break sponsorship includes a break lounge where attendees can take a call, meet with fellow attendees or relax during the conference. Your company logo will be printed on napkins and coffee cups at both coffee stations and displayed on signage at both the coffee stations and lounge, which will be open from 1:00 - 4:00 p.m. on Monday and 8:00 a.m. - 4:00 p.m. on Tuesday. Highlight your brand between sessions — share your swag in the lounge Monday and Tuesday. Your company will receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$2000.00
  Coffee Break Sponsor - Wednesday and Thursday Sold Out! 0 Slots Left
$2,000 - Take a Break! Your company's coffee break sponsorship includes a break lounge where attendees can take a call, meet with fellow attendees or relax during the conference. Your company logo will be printed on napkins and coffee cups at both coffee stations and displayed on signage at both the coffee stations and lounge, which will be open from 8:00 a.m. - 2:30 p.m. on Wednesday and 8:30 a.m. - 2:30 p.m. on Thursday. Highlight your brand between sessions — share your swag in the lounge Wednesday and Thursday. Your company will receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$2000.00
Sponsorships
  Monday Welcome Dinner Sponsor Sold Out! 0 Slots Left
$1,800 - It's everyone's first night at Fall School! Your company logo will be displayed at each table and projected at the event. In addition, your two company representatives will have the opportunity to attend and formally welcome attendees at the dinner, as well as receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$1800.00
Sponsorships
  SOLD - Wednesday General Lunch Sponsor Sold Out! 0 Slots Left
SOLD - $1,700 - Your two company representatives will welcome each attendee as they head into lunch, hand them their raffle ticket, and take the spotlight by announcing the $100 winner. Your company logo will be displayed on each table and at the event and your company will receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$1700.00
Sponsorships
  SOLD - Wednesday Theme Party DJ Sponsor Sold Out! 0 Slots Left
SOLD - $1,500 - As the music sponsor of Fall School's revelry, attendees must come to your booth to put their song in the “I will definitely dance to…” request jar. This sponsorship includes your company logo displayed on the DJ booth, and your company will receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$1500.00
Sponsorships
  Wednesday Theme Party Photo Booth Sponsor Sold Out! 0 Slots Left
$1,500 - Step right up, darlin', and get your NOLA memories captured! This sponsorship includes your company logo displayed on the bottom of each photo print produced from the theme party photo booth. Your company will receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$1500.00
Sponsorships
  SOLD - Thursday Banquet Reception Sponsor Sold Out! 0 Slots Left
$1,500 - All good things must come to an end. This sponsorship includes your company logo displayed on cocktail napkins and custom drinkware at the reception and a complimentary invitation for two people to attend the banquet dinner. Your company will receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$1500.00
Sponsorships
  Banner Ad Sponsor (up to 5 available) Sold Out! 0 Slots Left
$150 (up to 5 available) - Your banner ad is a clickable advertisement that will appear on our conference app with a direct link to your company's website during the entire conference. (Specs: 72dpi; jpeg or ping file; 728x90 pixels)
$150.00
  Scavenger Hunt Sponsor (up to 25 available) Sold Out! 0 Slots Left
$150 (up to 25 available) - Attendees will be participating in an interactive scavenger hunt to win one of three prizes. Your exhibit booth will be a stop on the scavenger hunt, driving attendee traffic your way.
$100.00
Sponsorships
  SOLD - Monday and Tuesday Hospitality Sponsor Sold Out! 0 Slots Left
SOLD - Networking at Hospitality is a staple at the Fall Training School and a great sponsorship opportunity to become part of the conversation. This networking event that takes place both Monday and Tuesday will include your company logo on cocktail napkins, custom drinkware and signage at the event and throughout the conference. You will also receive an advertisement in the conference program and receive recognition in the conference program and throughout the conference. This sponsorship includes the right to an exhibit booth for an additional cost ($1,900).
$0.00
Company Information
Company Information
  The following information will appear in the conference program: Sold Out! 0 Slots Left
Company Information
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Company Information
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Company Information
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Program Advertisement
Program Advertisement
  Color Program Advertisement (Size: 4.25" w X 7.75" h) Sold Out! 0 Slots Left
$0.00
  Color Program Advertisement (Size: 4.25" w X 7.75" h) Sold Out! 0 Slots Left
$0.00
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$300.00
  Color Program Advertisement (Size: 4.25" w X 7.75" h) Sold Out! 0 Slots Left
$360.00
  Color Program Advertisement (Size: 4.25" w X 7.75" h) Sold Out! 0 Slots Left
$400.00
Program Advertisement
  Program Advertisment Artwork Options: Sold Out! 0 Slots Left
Add-Ons
Add-Ons
  Electrical (standard 20 amp outlet) Sold Out! 0 Slots Left
$0.00
  Electrical (standard 20 amp outlet) Sold Out! 0 Slots Left
$75.00
Terms & Conditions
Terms & Conditions
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NameOrganizationSpeaking At

HOTEL DETAILS
September 15-19, 2025 | Lake Placid
 

This year the Fall Training School will be using the Hampton Inn Lake Placid and the Crowne Plaza Lake Placid for vendor accommodations. Conference sessions and all meals except breakfast (which is in your host hotel) will be held at the Conference Center at Lake Placid.

VENDOR ROOM RATES AND RESERVATIONS
Room reservations must be made BY AUGUST 28, 2025, after which time the room blocks will be released and reservations will be accepted based on availability. Please note that the room blocks may sell out prior to the cut-off date, so REGISTER EARLY to ensure a room in one of the two vendor host hotels.  

BOOKING
A credit card, valid at the time of the conference, is required to book a reservation. Final payment is due at checkout via credit card, debit card, or check. Please note: all guests must present a credit or debit card at the time of check-in to cover any remaining balance owed or incidental charges.

CANCELLATIONS
Cancellation of your conference registration is not a cancellation of your hotel reservation. Cancellations MUST BE RECEIVED BY 5:00 p.m. ON MONDAY, AUGUST 25, 2025, to avoid a penalty. Changes and cancellations must be in writing and can be done by emailing conventionres@lakeplacid.com. Cancellations received after the deadline of Monday, August 25, 2025, up until the arrival date, MUST be made directly with the hotel, and you will be charged a one-night stay by the hotel (to include room and applicable taxes). Guests wishing to change their reserved arrival or departure dates after the cancellation deadline will be responsible for the full amount of their original stay. Any no-show reservation will be charged for the full stay (to include room and applicable taxes) unless the room can be re-sold. Exceptions may be made due to extenuating circumstances (i.e., medical emergency, death in the family) at the discretion of the hotel. 

RESERVE YOUR ROOM HERE! 
CLOSED

HAMPTON INN LAKE PLACID (801 Mirror Lake Dr, Lake Placid)
ROOM RATES: Breakfast is provided at your host hotel and is INCLUDED in your room rate.

  • SINGLE: $254 per night (+tax)
  • DOUBLE: $259 ($129.50 per person) per night (+tax)

Parking is complimentary.

CROWNE PLAZA LAKE PLACID (101 Olympic Dr, Lake Placid - on hill)
ROOM RATES: Breakfast is provided at your host hotel and is INCLUDED in your room rate.

  • SINGLE: $220 per night (+tax)
  • DOUBLE: $245 ($122.50 per person) per night (+tax)

Parking is complimentary.

CHECK IN: 4:00 p.m. | CHECK OUT: 11:00 a.m.

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