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2025 Annual Meeting & Training School

May 28, 2025 - May 30, 2025


Featured Event

Dates

Wednesday, May 28, 2025 - 12:00 PM
Friday, May 30, 2025 - 11:00 AM

Early Registration Discount Deadline

Monday, April 28, 2025

Online Registration Deadline

Wednesday, May 28, 2025

Location

2025 Annual Meeting & Training School Event Image

GENERAL INFORMATION
and 
TENTATIVE AGENDA
 

CONFERENCE REGISTRATION AND MEAL PACKAGE RATES

Registrations received after the close of business on April 28th will increase by $15 for members and $25 for non-members. There will be a 15% surcharge for onsite meal purchases.

CONFERENCE REGISTRATION RATES

  • FULL CONFERENCE: $325
  • ONE-DAY (THURSDAY): $235

Includes:
  • Conference Registration and Materials
  • Thursday Lunch
  • Thursday President's Reception
  • Participation in All Sessions and Tradeshow Breaks

CONFERENCE ATTENDEE MEAL OPTIONS
Breakfast is included with your conference hotel stay and lunch is included with your conference registration.

  • FULL DINNER PACKAGE: $200 (Wednesday Reception-Style Dinner AND Thursday Annual Banquet)
  • WEDNESDAY RECEPTION-STYLE DINNER: $115 
  • THURSDAY ANNUAL BANQUET: $110

NON-MUNICIPAL GUEST OF A MUNICIPAL OFFICIAL MEAL PACKAGE: $275
Includes:
   • MEALS: Wednesday Reception-Style Dinner, Thursday Lunch, Annual Banquet Dinner
   • Thursday President's Reception

REFUND POLICY
Refunds will be made in full for the conference registration, dinner packages and add-on guest meal ONLY if you notify NYCOM no later than May 18, 2025. For cancellations AFTER May 18, 2025, there will be a $100 administrative fee and any conference meals purchased separately (including add-on guest meals) are non-refundable. No-shows are also non-refundable (those not paid in advance will be invoiced following the conference).

POLICY ON ACCESS FOR THE DISABLED 
The Conference of Mayors makes every effort to plan meetings that are accessible to the disabled. NYCOM requests advance notice by the registrant so that we can make appropriate arrangements.

ATTIRE
The attire for the conference is casual, except for the banquet on Thursday evening for which business attire is recommended.

AUTHORITY TO ATTEND
Local official attendance at this training event is permitted by General Municipal Law § 77-b(2), which permits a city or village to authorize attendance by "any of its members or any officer or employee ... or another person who has been elected pursuant to law to a public office of a municipality for which the term of office has not commenced ..." Local officials are entitled to be reimbursed for all actual and necessary costs incurred while attending this program.

CERTIFICATIONS 
The Elected Officials Academy (EOA) is NYCOM’s two-tiered program that facilitates and recognizes the educational and leadership accomplishments of elected city and village officials. Any NYCOM class that you take, conference that you attend, or committee that you serve on will earn you Elected Officials Academy credits. It doesn't cost you anything to activate your membership, you simply have to complete the online enrollment form. For further information on the EOA and to enroll, please click HERE.  


Full Conference | Ex-Officio Registration
Early Standard Late
$0.00
Full Conference | Member Municipality Registration
Early Standard Late
$325.00
Full Conference | Non-Member Municipality
Early Standard Late
$555.00
Full Conference | NYCOM Network Golden (Attendee)
Early Standard Late
$310.00
Full Conference | NYCOM Network Royal (Attendee)
Early Standard Late
$0.00
Full Conference | NYCOM Network Ruby (Attendee)
Early Standard Late
$461.00
Full Conference | NYCOM Network Silver (Attendee)
Early Standard Late
$554.00
Full Conference | Other - Private Sector(Attendee)
Early Standard Late
$615.00
One-Day (Thursday ONLY) | Ex-Officio Registration
Early Standard Late
$0.00
One-Day (Thursday ONLY) | Member Municipality Reg.
Early Standard Late
$235.00
One-Day (Thursday ONLY) | Non-Member Municipality
Early Standard Late
$365.00
One-Day (Thursday ONLY) | NYCOM Network Golden
Early Standard Late
$210.00
One-Day (Thursday ONLY) | NYCOM Network Royal
Early Standard Late
$0.00
One-Day (Thursday ONLY) | NYCOM Network Ruby
Early Standard Late
$315.00
One-Day (Thursday ONLY) | NYCOM Network Silver
Early Standard Late
$378.00
One-Day (Thursday ONLY) | Private Sector
Early Standard Late
$420.00
Hotel/Meal Package
  First-time attendee at this conference? Sold Out! 0 Slots Left
  Are you a new Mayor (within the last year)? Sold Out! 0 Slots Left
  FULL CONFERENCE OPTION INCLUDES: Sold Out! 0 Slots Left
  ONE-DAY (THURSDAY ONLY) OPTION INCLUDES: Sold Out! 0 Slots Left
Attendee Meal Package
Attendee Meal Package
  Breakfast is included with your conference hotel stay and lunch is included with your conference registration. Sold Out! 0 Slots Left
Attendee Meal Package
  Full Dinner Package Sold Out! 0 Slots Left
$200.00
Attendee Meal Package
  Wednesday Reception-Style Dinner Sold Out! 0 Slots Left
$115.00
Attendee Meal Package
  Thursday Annual Banquet Sold Out! 0 Slots Left
$110.00
Attendee Meal Package
  Dietary Restrictions: Must be recieved by 5/14/2025 Sold Out! 0 Slots Left
Attendee Meal Package
  There will be a 15% surcharge for onsite meal purchases. Sold Out! 0 Slots Left
Non-Municipal Guest of a Municipal Official
Non-Municipal Guest of a Municipal Official
  I will have a non-municipal guest joining me. Sold Out! 0 Slots Left
Non-Municipal Guest of a Municipal Official
  Guest Meal Option (Non-Municipal guest accompanying a municipal official) Sold Out! 0 Slots Left
$275.00
Non-Municipal Guest of a Municipal Official
  Guest Dietary Restrictions: Must be recieved by 5/14/2025 Sold Out! 0 Slots Left
  My guest will NOT be participating in meal functions. Sold Out! 0 Slots Left
Refund Policy
Refund Policy
  Refund Policy Sold Out! 0 Slots Left
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HOTEL DETAILS
The Sagamore, Bolton Landing
and
TENTATIVE AGENDA


The Sagamore is the conference headquarters for the 2025 Annual Meeting.  All sessions and conference event meals are held at The Sagamore. 

MUNICIPAL ATTENDEE ROOM RATES AND RESERVATIONS
Room reservations must be MADE BY APRIL 28, 2025, after which time the room block will be released and reservations will be accepted based on availability. Please note that the room block CAN sell out prior to the cut-off date so REGISTER EARLY to ensure a room in the hotel.

THE SAGAMORE ROOM RATES: 
BREAKFAST IS INCLUDED IN YOUR HOTEL ROOM RATE.  Thursday LUNCH is INCLUDED in the CONFERENCE REGISTRATION FEE. Wednesday and Thursday DINNERS must be purchased SEPARATELY. For municipal officials who are bringing a non-municipal guest and your guest would like to participate in meals, please purchase a full meal package for them during the meeting registration process.

SINGLE: Rates vary from $223-$428 per night based on your room type/location selection*
DOUBLE: Rates vary from $263-$468 ($131.50-$234 per person) per night based on your room type/location selection*

Additional guests beyond two people (over age 13) will be charged an additional $70 per person/per night (breakfast included). Meals must be purchased separately if attending group meal functions.

MAKING YOUR ROOM RESERVATIONS
ONLINE RESERVATIONS
Municipal attendees must reserve their accommodations directly with The Sagamore by using the hotel's online reservation system.  You MUST enter "Check-in" and "Check-out" dates and "Number of Guests" for the NYCOM Room Group/Block Code (0525NYCOM2ND) to automatically populate and then you may choose "check availability". You must click "Room Types" and select the desired room type available. If you need special assistance, you can call the Reservations Department at (866) 385-6221 and identify yourself as being with NY Conference of Mayors (NYSCOM).

Tax-exempt forms must be presented upon check-in. Please note there are no conference meal functions with a Tuesday, May 14th stay and rates are set by the hotel.

CLICK HERE TO MAKE ROOM RESERVATION

GUEST ROOM RESERVATION PROCESSING FEE
A credit card is required to confirm each guest room reservation. A non-refundable $50.00 processing fee will be charged at the time of booking and applied toward your final bill. The balance of the stay will be charged to the card fourteen (14) days prior to the arrival date. Should the reservation be canceled more than fourteen (14) days prior to arrival, only the $50.00 processing fee will be forfeited. If the cancellation is made fourteen (14) days or less from arrival, the total amount will be forfeited. In the event you do not arrive on your arrival date, your reservation will be canceled and the amount collected will be forfeited at that time.

*There IS A RESORT FEE of $15 per room/per day

Check-in time: 4:00 p.m. | Check-out time: 11:00 a.m.

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